2017 Annual Conference  |  July 13–17


Educational Sessions

Below are the educational sessions that have been accepted to be presented at the 2017 annual conference. Please note that this lineup is subject to change based on presenters' availability and eligibility to present. The current schedule can be viewed here.

Did you know that attending the CSHEMA annual conference can grant continuing education credits for various certifications?

 

A Brush with Hazards: Safety and Training in the Arts
Tracy Stark, University of California–Santa Cruz
Aimee Kester, Safety Skills

Art and theater students and faculty have a busy schedule. They spend a lot of their time working on creative masterpieces or preparing to put on the best show possible. However, there are plenty of unique physical and chemical hazards behind the scenes that students need to be aware of and guard against. This session will describe common physical and chemical hazards in art studio and theater environments, the unique challenges and needs of art students and faculty, and training solutions geared toward protecting art students.

 

A Graduate-Level Laboratory Safety Course at NIU
Gary Baker, Northern Illinois University
Michele Crase, Northern Illinois University

A cross-discipline, graduate-level professional laboratory safety course has been developed at Northern Illinois University. The curriculum aligns with national guidelines and includes invited certified safety professionals from industry and government. Graduate students are asked to compare-and-contrast practices across academic, industrial, and government laboratories, and to identify ideal behaviors and dispositions consistent with a safety culture. This presentation will show how these outcomes are used to revise and create a personalized curriculum for graduate students across disciplines.

 

A Practical Guide to Lab Coats
Lary Lindstrom, Massachusetts Institute of Technology

Improving selection, use, and care of lab coats can be a daunting task. An effective program requires thoughtful decisions regarding the types of lab coats to use, how to obtain and distribute those coats, and what to do when they get soiled. Is a poly/cotton lab coat good enough, or should a flame-resistant coat be used? What about disposable coats? Should you rent or buy? How does a laundry program work? And how do you get people to wear lab coats once available? This session will give participants insight into these issues, drawing on lessons learned through MIT's lab coat initiative.

 

A UW Initiative to Improve Safety in Research Labs
Tracy Harvey, University of Washington–Seattle

UW began an initiative to improve the culture of safety in research and teaching laboratories; it has been implemented with an EHS team and a task force drawn from all levels of the university lab community. The provost invited 90 investigators to participate. Each lab is being evaluated at eight month intervals following a standardized checklist. Based on initial findings, EHS is enhancing an electronic dashboard for reports to include a lab rating, implementing strategies to improve completion of training, creating a training for administrators, and developing incentives.

 

ABC's of Hazardous Waste in a University Setting
Glenda Herrera-Gray, Florida State University
Renee Murray, Florida State University

This session will provide various approaches to training Florida State University EHS staff based on audience needs and engagement. FSU EHS provides annual in-person training to address a variety of topics and engage a diverse audience. The objective of all the outreach is to foster a safety culture within the university community. The contact time EHS staff have is limited so it is critical to optimize the time spent with participants of the training.

 

ABC's of Research Compliance Regulations
Ara Tahmassian, Harvard University

Universities as complex organizations engaged in teaching, research, and healthcare are subject to a range of regulatory requirements. Research activity within universities is subject to an estimated 65 major federal laws overseen by 12 departments and eight independent agencies of the U.S. government. This session will discuss the key regulatory areas for a research project from its inception to closure, areas that intersect with health and safety, and ideas on how the EHS office can partner with various offices to assist with complex regulatory compliance issues related to research.

 

Academic Chemical Security
Anthony Bliss, Federal Bureau of Investigation
Mond Mugiya, Federal Bureau of Investigation

The FBI promotes the importance of chemical security within the academic community through the Academic Chemical Security (ACS) Initiative. The ACS Initiative addresses vulnerabilities inherent in academic chemical laboratories and focuses on outreach opportunities from a strategic level by participating in conferences and establishing a close working relationship with relevant professionals and organizations. Through participating in these conferences, the initiative hopes to garner further interest from institutions who believe additional, site-specific outreach would be beneficial.

 

Achieve EHS Excellence Through a Systems Assessment
John Sterritt, University of California–Santa Barbara
Scott Brehmer, BSI EHS Services and Soltuions

How do you evaluate and measure the health and performance of an EHS organization? How do you develop a strategy and take practical steps to become a world-class EHS organization? The University of California–Santa Barbara will share their approach to tackling this challenge. This session will provide techniques to evaluate and quantify EHS performance and describe how to continuously improve and move toward EHS excellence.

 

All Hazards Pre-Planning for Laboratory Emergencies
John DeLaHunt, University of Texas–San Antonio
Jeremy Lebowitz, Jensen Hughes

Fire code expects a certain amount of interaction about this topic, and prudence demands it. A new program in Massachusetts is spurring campuses to pre-plan laboratory emergencies on an all-hazards basis. Whether your campus is in Massachusetts, or you want to get out in front of the issue, a primer on what’s current in this topic may be just what you need.  

 

Alliance of Faculty and EHS Toward Safety Goals
Derrik Wootten, New Mexico State University
David Rockstraw, New Mexico State University

In an era where the chase for research funding is highly competitive, relationships between faculty and EHS personnel can become counterproductive or even combative. We will present details on how a unique alliance was forged at New Mexico State University between the Department of Chemical and Materials Engineering and Environmental Health & Safety that led to the development and implementation of a true culture of safety within the department. This success is now providing us a blueprint for affecting positive change in the relationship between EHS and other academic departments systemwide.

 

An Effective Mercury Exchange Program
Jennifer Scheuch, West Virginia University

West Virginia University has established a very effective mercury thermometer exchange program. Our goal was to minimize the amount of mercury thermometers located on our campuses without causing any inconvenience to faculty. Due to the Mercury Export Ban Act, perpetual management fees, and the cost of spill cleanup, it was important for us to offer a mercury alternative to our faculty and staff. WVU EHS had to demonstrate the program's financial benefit to the university. This session will explain the development of the program, advertising, the ordering process, and record keeping.

 

Are You PACK Ready?
Amy Orders, North Carolina State University Raleigh

North Carolina State University realigned its emergency management and mission continuity programs to form a holistic planning, response, and recovery model, branding it 'PACK Ready.' Working with various departments and outside partners, a new planning template was developed using a risk assessment tool as the foundation for individual plans. The goal is to have one comprehensive document for units' use. Partnering with leadership in the university, academic continuity efforts will roll into this model in the coming year.

 

Ask a Fire and Life Safety Expert
Zachary Adams, Virginia Polytechnic Institute and State University
John DeLaHunt, University of Texas–San Antonio

There are fire-related codes, standards, and regulations that affect everything from businesses to classrooms, performance halls to labs, and everything in between. The Fire and Life Safety Community of Practice will provide technical experts to answer the burning questions you have related to fire safety, fire codes, fire safety systems, and fire-related standards.

 

Better Objectives, Better Training Outcomes
James Cantu, University of Tennessee

Health and safety trainers often come into their roles as subject matter experts, but lack educational or adult teaching and learning skills. This session will introduce principles of adult learning and solutions-based, objective-setting techniques to transform your training program development into a natural and intuitive experience.

 

Campus Fire Reporting Requirements
John DeLaHunt, University of Texas–San Antonio

In 2008, Congress enacted the Higher Education Opportunity Act (HEOA). HEOA created new reporting requirements for campuses, especially regarding on-campus student housing fire programs. In 2016, the Department of Education released a revised guidebook for compliance with the Jeanne Clery Campus Safety Right-to-Know Act and the 2008 Higher Education Opportunity Act. Join us as we share what these changes mean for campuses and what might be the consequences for failure.

 

Can Sustainable Action Lead to Safer Laboratories?
Marc Drouin, University of Toronto
Star Scott, University of Georgia

This unprecedented session will demonstrate the strong, positive correlation between Green Lab programs and safety. Co-presenters Marc Drouin (Director of Environmental Health and Safety, University of Toronto) and Star Scott (Green Lab Program Coordinator, University of Georgia) will explore this topic from both a safety and sustainability perspective; two sides of the same coin. Participants will leave understanding how safety benefits from Green Lab initiatives, techniques for implementing these initiatives at your institution, and the advantages of working together.

 

Case Study: An Approach to Lab Safety Audits
Jeff Lehosky, University of Utah

Our audit program, like most, has experienced change over the years. From humble beginnings, we focused only on labs with an active IACUC protocol, to now auditing all labs on campus annually. With a commitment to continuous improvement, OEHS leadership created two new positions to act solely as lab auditors with the mandate to observe and report findings back to the research safety specialist team (industrial hygienists and occupational safety specialists) for followup. This presentation discusses the approach, challenges and successes experienced, and the current plan for future improvement.

 

Case Study: Flash Fire and Arc Flash Hazard Programs
Mike Perun, Cintas
James Stubbs, University of Utah

Are your staff and students adequately protected from flash fire and arc flash hazards at your university? Gain a better understanding of how to develop the criteria to evaluate a protective apparel program and overcome the challenges of the approval process to implement improved safety programs for university labs and facilities. Hear from a university currently in process of implementing an improved protective apparel program to address both arc flash and flash fire hazards.

 

Centralizing Dangerous Goods Shipping on Campus
Meagan Fitzpatrick, Georgia Institute of Technology
Ryan Lisk, Georgia Institute of Technology

At Georgia Tech, EHS provides a centralized dangerous goods shipping program for the research community. In 2016, an external team audited the program to validate current processes, which opened the door for program evaluation by end-users. EHS used this information to take the shipping program to the next level, focusing on the needs of researchers while also ensuring regulatory compliance.

 

Chemical Inventory Management in Older Buildings
Zachary Adams, Virginia Polytechnic Institute and State University

If you are subject to the ICC building and fire codes, after you develop a chemical inventory you need to determine if quantities are within allowable limits. In older buildings, "control areas" may not exist, and it can be difficult to apply the fire code hazardous materials limits. This session will discuss options you have for either "creating" control areas or for applying the control area concept more broadly.

 

Codes 101: Using cdpACCESS
Robert Neale, International Code Council

College EHS professionals often are called upon to enforce building and fire codes, but the code development process may seem Byzantine. This session will introduce the International Code Council's online code development portal "cdpACCESS" and explain how EHS professionals can have their voices heard in the open public process.

 

Combustible Dust Hazard Management
Jeremy Lebowitz, Jensen Hughes
Jeremy Pollutro, Wilson Architects

Campuses often have workshops and studios, which can generate combustible dusts. Do you know whether those potentially hazardous areas are adequately protected? What can you do to forecast the needs of personnel while maintaining safe work areas? This session will provide an overview of what constitutes a combustible dust hazard, some challenges with quantifying and installing a dust collection system, and appropriate safeguards to protect against fire and explosion hazards.

 

Controlling Welding Fume Hazards on Campus
Cathleen King, Yale University

Although welding in academia is often limited and infrequent, exposures to hazardous fumes and gases must remain a critical concern for campus health professionals. This presentation will discuss key concerns for notable fume toxicants, OSHA and ACGIH exposure limits, as well as strategies for identifying and reducing welding fume exposures in various academic settings.

 

Creation of an Effective Fall Protection Program
William Reichert, University of Virginia

We will discuss the unique challenges to creating a fall protection program for the University of Virginia's facilities management, and the tools and methods used to address them. Fall protection needs for both construction and general industry activities will be discussed, along with new options available through the revisions to the General Industry Standard. We will highlight the use of safety committees and focus teams to collect information, discuss solutions, and ultimately drive the changes.

 

Custodians and Trades: Messaging and Tactical Training
Roy Berke, University of California–Berkeley

Custodians and tradespeople work in nearly every campus environment from nuclear labs and shops to clean rooms and dining halls. Participants will gain an understanding of infographics and textvisual procedures as techniques that can enrich training and increase overall understanding. We will explore and dialogue on lab access and other unique aspects of cleanup, repair, or maintenance work by custodians and tradespersons.

 

Developing an Integrative Field Safety Program
Miriam Sharp, University of Maryland

Each institution has a unique suite of field research projects and associated risks. This session will cover the lessons learned from the development of a Field Research Safety Program at the University of Maryland. We focused on collaborating with campus offices to develop a unified institutional approach and connecting with the research community to identify the breadth of hazards researchers encounter in urban, remote, and international research locations. This session will also share our experience engaging researchers during the development process and how that optimized resource utility and buy-in.

 

Development of Hands-On Laboratory Safety Training
Ben Owens, University of Nevada–Reno

EHS programs have traditionally provided campus-wide laboratory safety training in a lecture format, or in more recent years in an online format. Although it is recognized that laboratory safety requires application of knowledge and skills during laboratory work, campus-wide laboratory safety training has typically not included a practical component. This presentation will discuss development of a hands-on laboratory safety training program to be combined with online training in a new approach to campus-wide laboratory safety training at the University of Nevada–Reno.

 

DIY Chemical Inventory Using Quartzy
Julia Sager, Iowa State University

Collecting a usable chemical inventory causes recurring nightmares for many EHS departments. This presentation demonstrates how our small National Laboratory improved the quality of our chemical inventory using Quartzy and a task force of student inventory specialists. The project was completed on time and under budget, and we are cautiously optimistic that the gains in efficiency and data integrity will be persistent year after year.

 

Engaging Facilities Management Employees
Laura Duckworth, University of Virginia

Engaging employees with safety can be difficult. Creating several smaller safety committees and focus teams can help address many issues and give employees ownership of safety. If employees feel empowered to make change, they start feeling ownership, work as a unit to identify issues, and problem solve using safety professionals as a resource and sounding board for hazard identification and correction. This also helps build a strong safety culture and safe workplace where employees feel their voices are heard.

 

Enhancing the Safety Culture within Facilities
Casimir Scislowicz, California Institute of Technology

Although considerable work has been done on the effectiveness of the different elements that contribute to a safety culture, little is known about improving safety culture in facilities management within an academic setting. This presentation offers a systematic approach that addresses environment and safety issues to enhance safety culture within facilities.

 

Facilitating Better Risk-Based Decisions
John DeLaHunt, University of Texas–San Antonio

Have you ever been asked to help a campus leader make a decision? You have probably learned to de-bias yourself, assess all options objectively, and make values-based arguments. But have you really engaged with your clients on a thorough, risk-based exploration of the options? We will dig into three decision-facilitation methods that you can take home and start using to help people at your campus make better decisions. We will work through at least one of the models as a group.

 

Fire Safety vs. Lab Safety: It's All Safety!
Jan Eggum, University of Kentucky
Jason Ellis, University of Kentucky

How do you decide which rule to follow when fire codes and laboratory safety rules are not in agreement? The presenters will discuss how each discipline's perspective is viewed during a lab walk through, and how conflicting rules can be agreed upon to make it simple and easy for a principal investigator to be in compliance. The presenters will also discuss how this relationship can be used for accident preparedness and accident investigation.

 

From Drones to Field Safety: Centers of Excellence
Brent Cooley, University of California

University EHS departments are challenged with overseeing a wide diversity of program areas. As the scope and complexity of research and teaching operations expand, organizations need to come up with creative solutions to continue to support their safety and risk initiatives. The University of California has developed a Centers of Excellence model that leverages in-house expertise to provide targeted support for challenging safety areas. This session will provide an overview of the UC Centers of Excellence program and highlight safety areas where this program is proving to be effective.

 

Getting It All Together: Systems Analysis for EHS
Julia Sager, Iowa State University

Legacy datait's a blessing and a curse. In many organizations, a patchwork of ad hoc databases, forms, and procedures has grown up through time. A massive, site-wide integration project providing a turn-key solution across all departments would be great! But sometimes you have to work with what you have now.This case study describes how we examined what we had, defined what we needed, and improved intra- and inter-departmental integration using only our existing tools. As a bonus, this work laid the foundation for a future "BIG" site-wide integration project.

 

Having Challenging Conversations about PPE
Kathy Somers, Columbia University

Personal Protective Equipment (PPE) is a metric for academic safety culture in research laboratories. We see a value in consistently approaching researchers with effective conversations about this challenging and contentious topic. In 2016 our team took on programmatic enhancements to uphold our PPE policy at the individual and laboratory level. A robust, quarterly survey format is the core of this strategy to increase our presence in the laboratories and pursue these conversations. This session will share the results after a year of implementing this program.

 

Hazardous Chemical Review and Approval Process
Becky McGinnis, Medical College of Wisconsin

Regulating the use of particularly hazardous substances in research can be a daunting task. The Medical College of Wisconsin's Hazardous Chemical Committee has developed a process for reviewing and approving the use of carcinogens, reproductive toxins, acutely toxic chemicals, and highly reactive materials in our laboratory and animal research spaces. This presentation will address how we identify researchers using particularly hazardous substances, our review and approval process, and how we keep track of all this information.

 

Hot Topics in Biosafety
Biological Safety Community of Practice

Wondering what's happening or what you might need to know in the world of biosafety? Whether a professional, novice, or just interested in the area, this session will be presented by the Biosafety Community of Practice and will focus on current and emerging topics in the biosafety community. Panelists will discuss a range of 'Hot Topics' and share experiences and strategies. Potential topics include emerging regulations, recent laboratory acquired infections (LAIs), advances in laboratory techniques, and any other concerns that our community of practice might be talking about right now.

 

How Our Green Vest Program Improves Engagement
Dennis Elmore, University of Missouri

The University of Missouri's Lab Safety Team utilizes a "Green Vest Program" to improve customer engagement. When team members wear green vests, customers know their interactions with staff will be strictly consultative in nature. (The team wears white lab coats during formal inspections.) The green vests are distinctive and easy to recognize. When customers see the green vests, they tend to engage with staff more readily, ask more questions, and followup with phone calls and emails at later dates.

 

How Six Questions Can Describe Laboratory Safety
Dennis Elmore, University of Missouri

Our team was challenged to "demonstrate the tremendous needs" of the campus with respect to laboratory safety. In response, we identified and prioritized key safety indicators and created six survey questions. The questions were carefully crafted and responses were scored categorically. We also developed an algorithm to randomly select 10% of our research laboratories. A three-person panel visited the selected labs and evaluated them with respect to the six questions. The results provided our first quantitative evidence of PPE use and other important safety indicators.

 

How to Make Repetitive Training Fun and Interactive
Larry Wong, University of California Office of the President

Have you had to continuously present the same training topics year after year to the same audience? Are the same training topics covered due to regulatory requirements? In this session we will share our teaching methods developed over the years to structure training classes to facilitate the participation of all attendees through the use of humor and interactive competitive group activities.

 

How to Say "Yes" More Often to Student Innovation
Jerilyn Roberts, South Dakota School of Mines and Technology
Margaret Smallbrock, South Dakota School of Mines and Technology

Student activities can vary widely across a campus. It is important to keep a pulse on what is happening and ensure that risks are being taking into consideration. This is how one small college with limited resources has reached out to the students to provide support and risk analysis of activities. The goal of the effort is to create a safer, well-rounded, innovative campus environment.

 

How Understanding IOT Will Make You a Safety Rock Star
Michael Vande Verde, Millipore Sigma

Adoption of the Internet of Things (IOT) and the digitization of research laboratories is growing rapidly. If you’ve heard the buzz about IOT and are wondering if now is the time to take action, this is a must-see presentation. We’ll provide valuable insight when it comes to smart lab technology, and its impact on data, inventory and chemical safety. This presentation will cover the benefits of new digital tools, including efficiency, increased visibility, and real-time chemical, regulatory and safety data access on any device and provide you insight into the lab of the (very near) future.

 

  
How One of the Best Safety Data Resources in the Industry Just Got Better
Tom Odde, MilliporeSigma

Hear from MilliporeSigma (formerly Sigma-Aldrich) a leading resource for trusted Chemical Safety and Regulatory Data in the chemical industry, on how their technology strategy and digital tools are transforming the way customers are able to access safety information and manage inventory(cradle to grave) from any mobile device or tablet. During this session they will review an easy-to-implement digital platform that will provide maximum product visibility and help you stay current on the ever-changing landscape of chemical data and regulations.

 

 Identification Badges for Shops and Maker Spaces
Brock Young, University of Nevada–Reno

The past several years have seen unprecedented growth in the availability and abilities of manufacturing technologies available to universities. Many of these instruments are low hazard, but in some instances the line has been blurred between modern maker space and traditional machine shop. The resulting overlap has highlighted a need to more accurately track who is in the shop and what they are allowed to do. This session covers our journey toward the development of a low-tech badging and signage system that clearly identifies the level of training and permitted access level for shop users.

 

Implementing Lab Safety Designed in New Buildings
Cheryl Yemoto, Stanford University

The challenge to promote a safety culture in university research labs includes designing features to make them easy and part of the normal workflow to practice safe science. The presenter identifies key design features, collaborative team efforts, implementation steps, and lessons learned.

 

Interior Finishes Every Fire Marshal Should Know
John DeLaHunt, University of Texas–San Antonio

Flame spread on interior finishes has been a factor in fire code since the early 1900s. Often, finishes in older buildings are left in place, even though renovations and modifications occur. Understanding the bridge between fire code requirements for interior finishes and project reality requires an understanding of the codes, and when to apply those standards to what finishes. Some finishes require routine maintenance and testing. Overlooking these details during projects or in operations expose the occupants to serious fire risk and the institution to financial risk.

 

Lab Inspections: Foretelling the Future?
Mary Corrigan, Harvard University
Michael Labosky, Massachusetts Institute of Technology
Ron Morales, Director of Research Safety

Lab inspections are commonly performed in research labs, but can current processes be used to anticipate while labs pose the greatest compliance or safety risk? In this moderated interactive session, you will hear from various institutions about their processes and then participate in information sharing about ideas for improving the process(es).

 

Laboratory Control Banding (For Chemicals)
Mark Murray, University of Washington–Seattle

Get a status update from a team of 12 EHS representatives who have been working on the development of a tool to classify laboratories into one of four chemical safety levels (CSL1-CSL4) following guidance from the American Chemical Society. The tool is envisioned to help EHS departments more effectively perform their oversight role and direct limited resources toward the most complex (high risk) laboratories. With CSL classifications, EHS can more effectively direct its limited resources to perform more surveys of higher risk labs and assign the work to appropriately qualified staff.

 

Laboratory Electrical Safety
Markus Schaufele, Northwestern University

For the EHS professional to recognize safe work with electrical equipment in laboratories presents unique challenges. This session outlines aspects of the National Electric Code that apply to laboratory work, and provides tips on recognizing and improving laboratory electrical safety.

 

Laboratory PPE for Thermal and Chemical Hazards
Scott Francis, Westex by Milliken

Flammable lab coats and regular clothing can and will make a dangerous situation far worse if they catch fire. This session includes video clips of new, innovative flame and chemical splash resistant fabric technology in action repelling corrosive "Piranha Solution" and other flammable solvents; discussions of the current flash fire and lab fire safety consensus NFPA standards and relevant OSHA regulations/standards; and a review of the new breathable, FR, Westex ShieldCXP™ fabric technology, its splash protection limits, and PPE program considerations.

 

Learning Lessons in Incident Response
Meagan Fitzpatrick, Emory University

Georgia Tech conducts monthly incident reviews with EHS staff to discuss each incident, the response, and prevention strategies. Selected items and metrics captured monthly are the foundation for broader discussions with institutional leadership and drive program change. These meetings ensure that all EHS members are well-versed on incident response and provide an opportunity for cross-training.

 

Managing Compliance Training with REPORTER
Amy Orders, North Carolina State University–Raleigh

As part of an enterprise solution to training management, North Carolina State University developed and launched REPORTER, built with agile methodology. Required training departments directly contributed to the development and implementation of this system, with EHS as a founding user. With the integration of Moodle, Vivid Learning, and a custom API for a training matrix, EHS will have more than 30 courses synced. By summer 2017, more than 4,000 individuals will have trained via this system for required training courses.

 

Not Just Dust: The New OSHA Silica Standard
April Case, University of Tennessee

This session will cover silica's history and background, uses, and health effects; key provisions of the new OSHA Silica Standard for General Industry and Construction; how to sample and monitor for employee exposure; and how employees can work safely with silica and PPE requirements, specifically as it applies on a college or university campus. In addition, the presenter will cover a silica sampling project conducted for a ceramics class to determine if employees and students were exposed to silica concentrations above the OSHA permissible exposure limit.

 

Operational Bias: Let's Frame the Problem
William VanSchalkwyk, Massachusetts Institute of Technology

When we are asked to lead, manage, or implement, everyone faces bias in their operational thinking. This session will identify the major biases EHS staff and managers face daily as we problem solve, from pattern matching to framing to confirmation bias and others. We will explore the sources of our program biases and common techniques to detect these biases and mitigate their effects on our decision making. This session is intended for everyone at all levels in the EHS field and will help you see clearer when you are trying to make the best decisions for your program.

 

Optimizing Resources: How We Do More with Less
Kara Franke, Warren Wilson College
Susana Gonzales, San Jacinto College

Whether you work for a small private school, a large state university, or somewhere in between, EHS departments often have to function with limited staff and low budgets. Join us for a roundtable discussion focused on saving money and time, building relationships and utilizing resources from around campus, and making and optimizing professional connections and collaborations.

 

PCBs on Campus: Keys for a Successful Remediation
Jan Arthur Utrecht, University of Cincinnati Main Campus
Matt Fragala, Environmental Health and Engineering

To meet the rising demand for student housing, UC targeted two unused buildings for transformation into sustainable dormitories. High polychlorinated biphenyl (PCB) air concentrations were identified in both facilities, presenting health concerns for workers and future occupants. A process was implemented to navigate the regulatory requirements, including obtaining U.S. EPA approval of the plan to manage PCBs and mitigate risks. This case study illustrates how the incorporation of proven techniques to contain PCBs can effectively reduce indoor air concentrations to a nondetectible level while controlling costs.

 

Performing Arts Safety: Q&A Discussion
Tracy Stark, University of California

This session serves as an opportunity to share lessons learned and ask questions relevant to performing arts safety. All are welcome.


Preventing Safety Violations through Plan Reviews
Cedric Peace, University of Texas Health Science Center of Houston

Reviewing plans before a renovation begins can be key to incorporating safety into the final design of building projects and avoiding code violations. The benefits of this session can ensure safe design is provided for any type of building design project. The overall purpose of this session is to teach safety organizations how to correct safety violations before they are created. Identifying potential deficiencies before the building is built can save time, money, prevent issues with inspectors, and reduce safety concerns.


Process Improvement Approach to EHS Dilemmas
Laura Barnette, Simon Fraser University

Do these comments sound familiar: "We are spending a lot of time writing inspection reports!" "Do our activities meet all the regulatory requirements?" This engaging session will focus on lessons learned from the successes and misadventures of Simon Fraser University's Safety and Risk Services department as they embarked on the process improvement path. The presentation will highlight the benefits of empowering employees, how the process improvement framework works in both theory and practice in the EHS context, and how the latest technology is not the answer if the process sucks!

 

Project Safety Analysis: Applying PSM to Academia
Tristan Whilte, Texas A&M University at Qatar

This session provides an overview of the process that Texas A&M University at Qatar has used to assess ever-changing risks in engineering research laboratories. The project safety analysis demonstrates systematic, explicit, and comprehensive identification of hazards and effective risk controls, and incorporates emergency preparedness and response details into the basis of safety for the working of the lab.

 

RCRA Academic Laboratories Rule (Subpart K)
Dorian Evans, University of Texas–Dallas

This session will provide information on 40 CFR 262 Subpart K - Alternative Requirements for Hazardous Waste Determination and Accumulation of Unwanted Material for Laboratories Owned by Eligible Academic Entities, including a brief summary of the regulation and aspects to consider before transitioning to Subpart K. Though all regulatory options will be discussed, this session will highlight the University of Texas–Dallas's procedures for Subpart K implementation.

 

Reinvigorating EHS
Brandon Chance, Southern Methodist University

As part of Southern Methodist University's 2016-2025 strategic plan to "strengthen capabilities to conduct research and promote creative achievement," the EHS department introduced a broad spectrum of new safety programming throughout the university. This session will focus on the highlights of that endeavor, including building relationships, avoiding job creep, working with limited staff, re-establishing a culture of safety, and reinvigorating a lab safety program.

 

Relationship Building: The Key to Radiation Safety
Michael Kennedy, Columbia University

A vital radiation safety culture is an integral part of many university EHS programs. To ensure the safety culture is maintained, routine audits and the findings from them are not enough. A personal relationship with the labs is needed to ensure they buy into the importance of radiation safety. This is accomplished by following up on the audit findings, routine non-punitive lab visits, and meetings with the principle investigators and/or lab managers who are in need of an "intervention."

 

Report: Marketing Communications Education Survey
John Covely, University of North Carolina–Chapel Hill
Brock Young, University of Nevada–Reno

In early 2017, the Marketing/Communication and Education Community of Practice surveyed member institutions about their marketing/communication and education practices and attitudes. This session will provide an in-depth report about that survey. In addition to the presentation, a complete printed report will be provided to all attendees.

 

Research and Survey Community of Practice Benchmarking Tools
Robert Ott, Arizona State University
Bruce Brown, University of Texas Houston Health Science Center
Tolga Durak, Massachusetts Institute of Technology

Research and Survey Community of Practice members will provide an overview of benchmarking and survey tools available to CSHEMA members. This session will include an overview of the previous vital statistics effort and results, which included the objective identification of key indicators for EHS resources; a presentation of the current EHS resourcing model; a discussion on why we need every institution to submit their data to refine the model; and examples of how the Safety Climate Survey tool may be utilized.

 

Researcher's Risk Perception in Academic Labs
Imke Schroeder, University of California–Los Angeles

As part of its mission, the UC Center for Laboratory Safety investigates and conducts research on accidents. This session will summarize work on risk perceptions that researchers display in laboratories of academic institutions. Safety behavior was found to be strongly correlated with researcher's risk perception in their labs. Researchers in academia are prone to underestimating their risk, especially if the hazard is not sufficiently recognized, the experimental protocol changes, or a new hazard with unknown risk is created as part of the experimental process.

 

Respiratory Protection: The Good, Bad, and Ugly
Kristine Olivar, Eastern Virginia Medical School
Courtney Kerr, Eastern Virginia Medical School

Respiratory protection, although necessary, is not always a smooth process. At a medical school, it can even be more difficult. Rigorous class schedules, stressful board exams, and insanely long physician hours make scheduling, training, medical clearance, and the fit-testing of very large groups of individuals nearly impossible. After years of trial and error, frustartion, and consulting with peer institutions, Eastern Virginia Medical School EHS has improved its program to tackle this necessary evil with impressive compliance rates and better customer experiences.

 

Responding to Federal Regulators: A Visit from the FAA
Erich Fruchtnicht, Texas A&M University
Nancy Eaker, Texas A&M University

In late 2015, one of the research departments at the Texas A&M Health Science Center was visited by the Federal Aviation Administration (FAA) for a spot check on hazardous air shipment documentation. Deficiencies were found in the paperwork records and on the air bills for several infectious substances shipments. EHS was called to act as advisors for both faculty and upper administration. This session describes the challenges faced by EHS in navigating upper administration involvement, crafting corrective actions, and coordinating the response letter.

 

Risk Assessment for the Performing Arts
Tracy Stark, University of California

Risk assessment is a required part of the production process in Europe and Austrailia. It has yet to make its way into the United States production process, but we should not wait. Risk assessment during the design and budgeting phase of production has many advantages. It allows for planning to deal with the hazards identified, and in some cases for design modification to eliminate the hazards. It trains people to think ahead with an eye toward safety. It is a valuable tool in the academic environment to help ensure everyone is safe and budgets are not impacted.

 

Safety Culture and RTW: Does Perception Matter?
Dora Gosen, California Institute of Technology

We looked into how employees' perception of their organization's safety culture can effect their response after injury. This study builds on the organizational support theory and the value of reciprocal treatment to examine if employees' perception of their organization's safety culture determines how quickly they return to work after an injury. We asked 95 employees about their organization's commitment to safety and their supervisor's support. Results suggest that perceived organizational support and perceived supervisor support fully mediate the relationship between safety culture and Return to Work (RTW) program.

 

Slates: Cover Your Assets
Steven Murdzia, Yale University

In fall 2016, Yale University EHS deployed Slates on their AED's and Satellite Accumulation Locations to track maintenance status and inspections. Slates replaced paper inspection forms, instead linking any physical asset directly to its digital information. Anybody with a smartphone or access to a web browser can interact with Slates—no custom hardware, software purchases, or subscriptions required. Every attendee will receive a "slate" and be taught how to build their own personalized template and populate it in real time.

 

Small School Fire Risk Reduction
Elisabeth Haase, Carleton College

Small schools struggle with resources to provide effective fire risk reduction. Carleton and St. Olaf Colleges partnered with The Halligan Group to develop a Housing Fire Prevention training program that combined the resources of both colleges and the campus community to teach 200+ resident assistants/housing staff on the fire risks associated with traditional student housing, as well as a large inventory of off-campus aging homes.

 

Spatially Enabling an EHS Department
Chad Leonard, University of Nevada–Reno

Geographic Information Systems (GIS) is quickly becoming standard software for many public and private endeavors because it can quickly and easily assist users in data collection, planning, and reporting. We will illustrate how the EHS department at the University of Nevada–Reno is leveraging GIS to create efficiencies.

 

Standard Operating Procedures: An Effective Management Tool
David Breeding, Texas A&M University
Marianna Wood, Texas A&M University

Standard Operating Procedures (SOP) are an effective method of providing consistent guidance to employees. An SOP is a set of instructions or steps someone follows to complete a job safely, with no adverse impact on the environment, which meets compliance and quality standards in a way that maximizes operational requirements. Clearly written SOP's are a critical tool for safely and successfully completing any project or task. By attending this session, you will gain a better understanding of the expectations for and proper design of effective and compliant Standard Operating Procedures.

 

Statistical Analysis of Compensable Incidents
Abha Gosavi, Northwestern University

The study analysis of the available data for compensable laboratory incidents at Northwestern University from 2010-15 found significant trends. The parameters considered are researcher category, nature of the injury, annual distribution of incidents, and expense per incident. The trends observed will potentially be useful in predicting time periods and researchers who may be more vulnerable to accidents than others. This will enable better policy making at Northwestern University and elsewhere.

 

Stir It Up! Collaborating on Composting Safety
Kara Franke, Warren Wilson College

Warren Wilson College is a small school with a big commitment to environmental responsibility. We've had an on-site, student-run composting program since 2003. In 2014, a grant enabled the college to purchase an industrial mixer for processing compost, but personnel changes, structural requirements, and other issues put the project on hold until this year. Now, hazards including working from height, confined space, electrical hazards, heavy equipment, and airborne materials are being mitigated by a team of students, facilities staff, and EHS using various controls and procedures. Let's dig in!

 

Subpart K: It Isn't That Hard
Linda Vishino, Washington University in St. Louis

EPA's Academic Laboratories Rule (Subpart K) was created as an alternative set of regulations for laboratories owned by eligible academic entities. Existing regulations prior to Subpart K were intended for industry and as such, provided an ill fit within college and university environments. Subpart K allows more flexibility in these environments and may prove especially useful with the passage of EPA's Hazardous Waste Generator Improvement Rule. This session will provide an overview of Subpart K, along with personal experiences in use and implementation within a university.

 

The Challenges of an Inspection Management System
Will Tonery, Harvard University

Each of Harvard University's campuses and EHS staff had different processes and varying questions when performing lab inspections. Three years ago, Harvard EHS sought to standardize the inspections process to improve efficiency in followup and data management. A web-based inspection management system was selected, initially for laboratory inspections. Since then, the EHS department has continued to work with the developer to create a common platform for other processes, including other inspections performed by its staff and third-party contractors.

 

The Long Road to Developing a University Fire AHJ
James Gibbs, Arizona State University
Herbert Wagner, University of Arizona

This presentation reflects the long process of two universities collaborating with state authorities to become the Authority Having Jurisdiction (AHJ) and the relationships between the Arizona Fire Marshal's Office, Arizona State University, and the University of Arizona before any university fire official existed. This session will explain the development of how the local university fire marshal became officially appointed as the state fire marshal representative by MOU to appointment as Asst. State Fire Marshal. Concerns, issues, and justification for growth and funding will be discussed.

 

The Zombie Apocalypse Can Save Your Safety Program
Jan Eggum, University of Kentucky
Courtney Kerr, Eastern Virginia Medical School

Getting the word out that your EHS program exists can sometimes be a difficult obstacle. Even more challenging is getting the campus community to realize that EHS is there to help and assist. This session will highlight how you can market your EHS program, both in everyday activities as well as purpose-driven events. Are you ready for the zombies?

 

Training Secrets: Create Compelling Presentations
Janette Ducut, University of California–Riverside

Are you a boring presenter? You might be, unless you've built in engaging activities to interact with your audience. If you're not sure, it's time to learn about new teaching methods. By the end of this session, you will be able to create compelling presentations using collaborative tools, commercials, and TED talks. We will reveal the secrets to making learning memorable from years of training (what once used to be) mind-numbing, technical EHS information. Stop the eyes from glazing over; find out how to make your stuff "stick."

 

Transformative Leadership: A Story
John DeLaHunt, University of Texas–San Antonio

You're a leader, whether you (or they) think so or not. People look to you to make decisions and take sides on important issues. How you lead the conversation matters. How you think about yourself matters. Your philosophy matters. Your core beliefs matter. This session will introduce a method of leadership developed through the speaker's own education and experience, one he uses to guide transformative conversations.

 

Try Out Duke University's GHS Chemical Lookup Tool for Labs
Courtney Stanion, Duke University
Matthew Stiegel, University of North Carolina–Chapel Hill
J. Daniel James, Duke University
Gary Tencer, Assistant Director OESO

We will introduce Duke's new GHS Lookup Tool and GHS Criteria for Particularly Hazardous and High Risk Chemicals, which together help labs recognize chemicals that merit special attention. The tool allows users to check hazard information for multiple chemicals in their inventory; it shows the GHS hazard classes/categories and presents an action (related to level of control needed) for each chemical. Learn about how the tool was created and try it out in an interactive exercise. (Suggestion: Download our GHS Lookup Tool from www.safety.duke.edu on your laptop/tablet and bring it with you.)

 

Using Discourse Analysis to Gauge Safety Attitudes
Jonathan Klane, Arizona State University

Online comments to safety incidents may seem impenetrable to an effective or accurate interpretation of safety attitudes, but discourse analysis can be used to do just that. We dissect online comments about a lab safety incident using discourse analysis to assess individuals' safety attitudes and a group safety culture.

 

Utilizing Mobile to Manage Chemicals and Hazmats
Edward Garibian, ERPortal Software Group, LLC

This session will show how any mobile device can be used as the base platform for managing materials inventory control, tracking of chemicals throughout a campus, and the managing and reporting of any array of substances from cradle-to-grave. This includes tracking the delivery and usage of chemicals, hazardous materials, and gas cylinders, including empty gas cylinders. In addition, how using any device in connected or disconnected mode can manage and track waste manifests, waste pickup requests, and accumulation.

 

What's Lead Got to Do with It?
Heather Randol, Portland State University

In 2016, Portland State University implemented an urgent drinking water testing program for more than 2,400 plumbing fixtures in campus residence halls when lead-contaminated drinking water in Flint, Mich., and in multiple public schools in Portland, Ore., heightened concerns about drinking water quality on campus. Learn how the incident was managed, what regulatory guidance informed program implementation, how results were communicated to students, and what lessons were learned in identifying and correcting elevated lead levels.

 

Why and How to Have a Chemical Inventory Program
Mark Cavanaugh, University of Rochester

Learn how one university implemented a chemical inventory program, how data can be used to comply with laboratory control areas, and how not having this data can interrupt or shut down your core business. 

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