This award recognizes excellence in implementing safety programs that incorporate novel and/or original efforts while complying with standardized regulations.

Criteria

All parts of the award qualification system require substantiating evidence. This requirement reinforces two important objectives of the competition.

  • Suggests avenues for formalizing policy
  • Suggests methods of strengthening the program

Collecting the data, fulfilling the requirements, and going through the process of submitting an entry in this program should benefit the institution in a number of ways by:

  • Articulating existing procedures and practices
  • Compiling current campus safety information
  • Providing valuable experience.

Eligibility

CSHEMA member institutions in good standing may apply for this award. Please see details in the Submit section below for specific applications requirements. Note that institutions who have three or fewer EHS professionals should apply for the Complete Safety Award for Small Schools.

Submit

Entries must be received by March 1. Entries should be mailed to: CSHEMA, One City Centre, Suite 204 120 W. Seventh St., Bloomington, IN 47404.

The information outlined in Parts I, II, and III of the application document should be answered in the entry. Please follow these specifications:

  • Entry material components should be submitted in at least two three-ring binders. The first binder will contain the certification form, public relations contacts, and an answer to all questions with appropriate documentation. It is not necessary to provide more than two pieces of recent support documentation. Each question and answer should be submitted on a separate sheet of paper and the documentation should directly follow the question. The questions should be tabbed or linked with the question number. The second binder will be for reference material such as policy and procedures manuals, safety manuals, brochures, pamphlets, memos, posters, etc. and should have a table of contents. 
  • It is the responsibility of the applicant to make sure the submission is complete and reference material is readily identifiable. If you wish to submit your entry electronically, please contact info@cshema.org for instructions on uploading materials.
  • Include a cover letter that contains a brief description of your campus; for example, total student enrollment, the number of students who live on campus, the number of dining halls/resident halls, etc.
  • Each entry must contain a table of contents, appendix, links, or other section that indicates the location where various questions, answers, and subject matter are located within the entry.
  • The evidence should be minimal but powerful. For example: Does your department have an account to mitigate safety issues? Make a copy of the budget sheet for the account and show an invoice where a problem was eliminated.
  • Please be as concise as possible.
  • Do not assume the reviewers know your program has certain policies or administrative statements. Also, consider that the review committee and others who view your entry will not know where to find certain reference material in the entry.
  • Judges’ comments are maintained on file and can be requested by entrants.
  • References to “OSHA” or “state, local ,and federal” refer to U.S. regulations. Institutions outside the U.S. should meet these criteria by submitting the following: 1) verification that they are in compliance with their own local and national regulations; and 2) explanatory documents and/or copies of applicable standards.
  • The judges are sensitive to and do consider the size of each entrant’s institution when preparing their evaluations. The size of the institution does not impact upon the judges’ evaluations or final decisions. A separate award has been developed for “Complete Programs for Small Colleges and Universities” as defined by having three or less EHS professionals.

Selection

Members of the Awards and Recognition Committee will review entries for recognition. If the institution of an Awards and Recognition Committee member submits an application, the member shall recuse him/herself from evaluating and voting.

Recognition will be given on three levels: Award of Honor (90-100 points), Award of Merit (80–89 points), and Award of Commendation (79 points). An award will be presented to the recipient at the awards ceremony at the Annual Conference.

Please see the application details document to see questions and how entries are judged.

Note: Award of Honor recipients are required to wait a minimum of four (4) years before again submitting an entry. The rationale for this requirement is based on the assumption that complete programs that earn the Award of Honor will not undergo significant changes within a shorter time period. However, entrants who earn the President’s Letter, Award of Commendation, or the Award of Merit are encouraged to submit entries in consecutive years. As the entrants incorporate the judges’ critiques into their programs, their entries will improve, and they will receive deserved recognition.